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❶Active sentences tend to be shorter, more precise, and easier to understand. The basics of speech communication.

Formal versus Informal

6.2 Writing Style


Sentence B is written in passive voice —a sentence structure in which the subject receives the action. Active sentences tend to be shorter, more precise, and easier to understand.

This is especially true because passive sentences can be written in ways that do not tell the reader who the doer of the action is. Active voice is the clear choice for a variety of contexts, but not all. Passive voice allows the writer to avoid personal references or personal pronouns he, she, they to create a more objective tone. Overall, business communication resources tend to recommend active voice as the preferred style. Still, the styles themselves are not the problem or challenge, but it is how we use them that matters.

A skilled business writer will see both styles as options within a range of choices and learn to distinguish when each style is most appropriate to facilitate communication.

The sentences in Table 6. You may recall this exercise from the introduction of this chapter. How did you do? In business and industry there is increasing pressure to produce under deadlines that in some respects have been artificially accelerated by the immediacy inherent in technological communication devices. An appropriate business writing style can be formal or informal, depending on the context, but it should always reflect favorably on the writer and the organization.

Plain English at work: A guide to business writing and speaking. The basics of speech communication. This is a derivative of Business Communication for Success by a publisher who has requested that they and the original author not receive attribution, which was originally released and is used under CC BY-NC-SA. For uses beyond those covered by law or the Creative Commons license, permission to reuse should be sought directly from the copyright owner.

Business Communication for Success. Learning Objective Demonstrate your ability to prepare and present information using a writing style that will increase understanding, retention, and motivation to act.

Formal versus Informal There was a time when many business documents were written in third person to give them the impression of objectivity. Formal — Please note the attached delivery data for July Direct and Indirect Sometimes the first sentence is the hardest to write. Adding Emphasis There are times when you will want to add emphasis to a word, phrase, or statistic so that it stands out from the surrounding text.

Consider the following examples: Bullets can be effective when used with discretion. Take care when using the following: Numbers With subheadings In serial lists As they can get A bit overwhelming to the point where The reader loses his or her interest Emphasis can be influenced by your choice of font. You can also vary the emphasis according to where you place information within a sentence: Sales have increased across the United States because of our latest promotion efforts in our largest and most successful market.

Because of our latest promotion efforts in our largest and most successful market, sales have increased across the United States. The United States, which has experienced a sales increase, is our largest and most successful market.

Active versus Passive Voice You want your writing to be engaging. A — All sales orders are processed daily by Mackenzie. B — Mackenzie processes all sales orders daily. Commonly Confused Words The sentences in Table 6.

Regardless Irregardless is not a standard word; see your dictionary 9. Making Errors at the Speed of Light In business and industry there is increasing pressure to produce under deadlines that in some respects have been artificially accelerated by the immediacy inherent in technological communication devices.

Everything you write or record reflects you and your business or organization, even if it is stored in a Google or Yahoo! Respect personal space by not forwarding every e-mail you think is funny. Use a concise but relevant and informative phrase for the subject line. Attach your intended attachments.

Key Takeaway An appropriate business writing style can be formal or informal, depending on the context, but it should always reflect favorably on the writer and the organization. Exercises Select at least three examples of writing from different kinds of sources, such as a government Web site, a textbook, a popular magazine, and a novel.

According to the style characteristics discussed in this section, how would you characterize the style of each? Select a paragraph to rewrite in a different style—for example, if the style is formal, make it informal; if the selection is written in active voice, make it passive. Discuss your results with your classmates. What are some qualities of a good business writing style?

What makes certain styles more appropriate for business than others? Discuss your thoughts with a classmate. The Case for Standards Reviews the benefits organizations can gain from helping employees strengthen their writing skills. Before You Hit Send Gives recommendations for best practices in business emails, such as how to write smartphone-friendly emails.

The A-to-Z Entries A page section of entries on usage, grammar, punctuation and spelling for words and phrases relevant for business writing.

Write with a hyphen when used as an adjective: It is too soon to assess to the bottom-line impact of the price increases. From Wikipedia, the free encyclopedia.

A Manual for Writers. Archived from the original on All writing, according to Aristotle, is persuasive, an idea that we at Hurley Write preach. Think critically and carefully about the reader, the action you want the reader to take, and why the reader is reading. Remember, readers are most interested in how the communication affects them. Sometimes, businesses have to write negative documents; writing such documents without alienating the reader or having the document reflect negatively on you or your business is key.

We look forward to assisting you and your team on the different types of business writing styles and more! Sign up to receive free writing tips, white papers, and other useful information about writing. By submitting this form, you are granting Hurley Write, Inc.


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Jun 12,  · Writing using proper business style is very different than using personal or academic styles. A business document is not a place to show off your vocabulary and grammar skills or 77%(33).

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Business writing is a type of professional communication and is also known as business communication and professional writing. Learning how to write proper business documents is immeasurably easier by studying examples of proper business writing as well as tips on how to accomplish it.

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What is Business Writing? Business Writing is a type of written communication, usually with standard structure and style. According to the Capella University, it addresses the needs of specific audiences and has prose and lists for a particular topic that concerns business. The term, "style," in this guide to business writing refers to the shape, voice, and force of sentences. Business writing style differs significantly from academic writing style. Consider the following sentence, recommended to student writers in a textbook about academic writing: "As a third-year.

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The BEHQ Guide to Business Writing describes 15 basic areas you must work at to write clearly and effectively.. In essence, the BEHQ Guide explains in plain English methods and techniques to. The purpose of business writing is to convey information to someone else or to request information from them. To be effective writing for business, you must be complete, concise, and accurate. Your text should be written in such a way that the reader will be able to easily understand what you .